| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 1 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC |
|---|
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 2 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC01 |
|---|
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 3 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0101 |
|---|
| 1 | Maintain Job Numbers/Names/Descriptions File |
| 2 | Print List of Job Numbers/Names/Descriptions |
| 3 | Display List of Job Numbers and Names on Screen |
| 4 | FF Data Extraction of Job Numbers/Names/Descs File |
| 5 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 4 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0102 |
|---|
| 1 | Maintain WIP Job Estimates File |
| 2 | List Job Estimates on the Screen |
| 3 | Print Job Estimates File Listing |
| 4 | Process Change Orders to Update Estimates |
| 5 | Display or Print Posted Change Orders on File |
| 6 | Create Estimates for a New Job from Another |
| 7 | Free Form Data Extraction of Job Estimate Fields |
| 8 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 5 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010201 |
|---|
| 1 | Maintain WIP Job Estimates File |
| 2 | Update Estimates on New Jobs to Job Total Records |
| Entry of original estimates by Phase and Category for a New Job is handled | |
| via the above functions. Once original estimates have been entered and | |
| updated to Job Total Records, changes may no longer be made directly via this | |
| Job Estimates File Maintenance function. All subsequent changes must be | |
| entered and posted via Processing Change Orders to Update Estimates. This is | |
| to provide a trail of all changes from the original estimates entered. Do not | |
| perform the Update until you have entered all Original Estimates for a Job. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 6 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010204 |
|---|
| 1 | Enter Change Orders |
| 2 | Display List of Jobs with Change Orders in Process |
| 3 | Display List of Changes in Process for a Job# |
| 4 | Print Edit List of Change Orders Entered |
| 5 | Spool Register of Changes & Post to Estimates |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 7 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010205 |
|---|
| 1 | Display WIP Jobs with Change Orders on File |
| 2 | Display Summary by Phase & Category of C/O Details |
| 3 | Print List of WIP Job Change Orders on File |
| 4 | Print WIP Job Change Order |
| 5 | Free-Form Extraction of WIP Change Order Fields |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 8 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0103 |
|---|
| 1 | Maintain Job Phase Codes |
| 2 | Maintain Job Category Codes |
| 3 | Maintain Job Type Codes |
| 4 | Maintain Job Supervisor Numbers |
| 5 | Maintain Job Type Groups |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 9 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010301 |
|---|
| 1 | Maintain Job Phase Codes File |
| 2 | Print Job Phase Codes File Listing |
| 3 | Display List of Job Phase Codes on Screen |
| 4 | Free Form Data Extraction of Job Phase Codes |
| 5 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 10 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010302 |
|---|
| 1 | Maintain Job Category Codes |
| 2 | Print Job Category Codes File Listing |
| 3 | Display List of Job Categories on Screen |
| 4 | Free Form Data Extraction of Job Category Codes |
| 5 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 11 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010303 |
|---|
| 1 | Maintain Job Type Codes File |
| 2 | Print Job Type Codes File Listing |
| 3 | Display List of Job Type Codes on Screen |
| 4 | Free Form Data Extraction of Job Type Codes |
| 5 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 12 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010304 |
|---|
| 1 | Maintain Job Supervisor Numbers File |
| 2 | List Job Supervisor Numbers on Screen |
| 3 | Print Job Supervisor Numbers File Listing |
| 4 | FF Data Extraction of Job Supervisor Numbers |
| 5 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 13 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010305 |
|---|
| 1 | Maintain Job Type Groups File |
| 2 | List Job Type Groups on Screen |
| 3 | Print Job Type Groups File Listing |
| 4 | Free Form Data Extraction of Job Type Groups File |
| 5 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 14 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0104 |
|---|
| 1 | Maintain Vendor Type Codes File |
| 2 | Print Vendor Type Codes File Listing |
| 3 | Display List of Vendor Type Codes on Screen |
| 4 | Free Form Data Extraction of Vendor Type Codes |
| 5 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 15 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0105 |
|---|
| The Chart of Accounts is set up and maintained either as a part of the | |
| ICommander General Ledger System or via a special G/L Chart of Accounts System | |
| that is used when G/L is not required, but validation to the Chart of | |
| Accounts is. | |
| This enables any System such as A/P, A/R, P/R, etc. to access the same Chart | |
| File. | |
| You perform Chart Maintenance by selecting either ICommander G/L or the | |
| special ICommander G/L Chart Maintenance for sub-systems from the main System | |
| selection menu. (Call this application directly by entering the special 94 | |
| Menu Choice above and then specifying "GLISS" as the System to Call if you are | |
| not using ICommander G/L or "GLICC" if you are). |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 16 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0106 |
|---|
| 1 | A/P Control File Maintenance |
| 2 | Job Method WIP Account# Control File Maintenance |
| 3 | Job Estimates Overage Warning Control Maintenance |
| 4 | Check Reconciliation Magnetic Media Options Ctrl |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 17 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010601 |
|---|
| 1 | A/P Control File Maintenance |
| 2 | FFDE of Account Payable Control File |
| 3 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 18 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010602 |
|---|
| 1 | Job Method WIP Account# Control File Maintenance |
| 2 | FFDE of Job Method WIP Account# Control File |
| 3 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 19 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010603 |
|---|
| 1 | Job Estimates Overage Warning Control Maintenance |
| 2 | FFDE of Job Estimates Overage Warning Control File |
| 3 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 20 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010604 |
|---|
| 1 | Check Reconciliation Magnetic Media Options Ctrl |
| 2 | FFDE of Reconciliation Magnetic Media Options Ctrl |
| 3 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 21 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0107 |
|---|
| 1 | Maintain Inter-Fund/Entity Control Record |
| 2 | Print Inter-Fund/Entity Control File Listing |
| 3 | Free Form Data Extraction of Multiple Funds |
| NOTE: A/P System in general uses a single A/P Account. Records in this file | |
| specify a Common Cash or Due to A/C# in each Fund or Entity to receive | |
| Credit to offset Voucher Distributions for each Fund/Entity. It also | |
| specifies the corresponding A/C# in the Fund or Entity serving as the | |
| A/P Disbursement Control Fund which is to receive the matching Debit | |
| to offset the A/P Account Credit to the Disbursement Control Fund from | |
| posting of Vouchers. (Level 1 Code of A/P Account# per Control File | |
| is treated as the Fund or Entity Number that serves as A/P | |
| Disbursement Control Fund or Entity.) |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 22 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0108 |
|---|
| 1 | Maintain File of 1099 Codes Used for Vendors |
| 2 | Pre-Determined 1099 Box Codes for Magnetic Media |
| 3 | Pre-Determined 1099 Form Codes for Magnetic Media |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 23 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010801 |
|---|
| 1 | Maintain 1099 Reporting Codes File |
| 2 | Print Listing of 1099 Codes in Code# Order |
| 3 | Print Listing of 1099 Codes in Order by Form ID |
| 4 | Free Form Data Extraction of 1099 Reporting Codes |
| 5 | Inquire Master File Change History Log |
| NOTE: The 1099 codes set up in this file are used to flag and accumulate | |
| payments to vendors which need to be reported to the IRS on various | |
| 1099 forms. You may set up as many codes as desired in any order. The | |
| codes are cross-referenced to pre-defined Form & Box Codes established | |
| to organize any such payments by consistent codes to enable 1099 form | |
| printing and magnetic media filing. | |
| A default code is entered in each Vendor record. This code may be | |
| varied when you enter vouchers for payment. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 24 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010802 |
|---|
| 1 | Maintain Box Codes Master Control File |
| 2 | Print List of 1099 Box Codes Available |
| 3 | FF Data Extraction of 1099 Box Codes |
| NOTE: These codes are supplied with your A/P System. They are used to cross- | |
| reference your own 1099 codes to the Form Box#'s used in the separate | |
| Magnetic Media Filing system supplied by another vendor. | |
| DO NOT CHANGE THESE CODES!! If any changes are required due to changes | |
| in IRS reporting or the Magnetic Media Filing System, you will be | |
| provided with updated codes or instructions on how to make changes. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 25 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC010803 |
|---|
| 1 | Maintain Form Codes Master Control File |
| 2 | Print List of 1099 Form Codes Available |
| 3 | Free Form Data Extraction of 1099 Form Codes |
| NOTE: These codes are supplied with your A/P System. They are used to cross- | |
| reference your own 1099 codes to the Form ID's used in the separate | |
| Magnetic Media Filing system supplied by another vendor. | |
| DO NOT CHANGE THESE CODES!! If any changes are required due to changes | |
| in IRS reporting or the Magnetic Media Filing System, you will be | |
| provided with updated codes or instructions on how to make changes. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 26 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC02 |
|---|
| 1 | Maintain Vendor File |
| 2 | Maintain Vendor Automatic G/L Distributions File |
| 3 | Print Vendor File Listings |
| 4 | Print Vendor Reference Listings |
| 5 | Display Vendor Lists |
| 6 | Print Vendor Analysis |
| 7 | Print Vendor Labels |
| 8 | Free Form Data Extraction of Vendor Fields |
| 9 | Inquire Master File Change History Log |
| 10 | Maintain Pay-To-Only Vendors File |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 27 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0202 |
|---|
| 1 | Maintain Vendor Automatic G/L Distributions |
| 2 | Print Automatic G/L Distributions File Listing |
| 3 | Display List of Vendor Automatic G/L Distributions |
| 4 | FFDE of Auto Distribution Control File Records |
| 5 | FFDE of Auto Distribution File Records |
| 6 | Inquire Master File Change History Log-Control |
| 7 | Inquire Master File Change History Log-Detail |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 28 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0203 |
|---|
| 1 | Vendor File Listing in Order by Vendor-ID |
| 2 | Vendor File Listing in Order by Vendor Name |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 29 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0204 |
|---|
| 1 | Vendor Reference Listing in Vendor-ID Order |
| 2 | Vendor Reference Listing in Vendor Name Order |
| 3 | Vendor Listing Sorted by 1099 Code Status |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 30 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0205 |
|---|
| 1 | Display List of Vendors in Vendor# Order |
| 2 | Display List of Vendors in Name Order |
| 3 | Display Vendors with Status Flag Set |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 31 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0207 |
|---|
| Mailing Labels-Tractor Feed: | |
| 1 | Print 3-Wide Large Labels (3.5 x 1.5) |
| 2 | Print 3-Wide Small Labels (3.5 x 1.0) |
| 3 | Print 1-Wide Small Labels (3.5 x 1.0) |
| 4 | Print 1-Wide File Labels w/Vend# (3.5 x 1.0) |
| File-Tab Labels-Laser Printer: | |
| (Use invoice Translation, if Not Printing Enhanced) | |
| 5 | Print 2-Wide 3.5 by 1/2" Laser File-Tab Labels |
| 6 | Print 3-Wide 2-5/8" by 1" Laser File-Tab Labels |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 32 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0210 |
|---|
| 1 | Pay-To-Only Vendor File Maintenance |
| 2 | FF Data Extraction of Pay-To-Only Vendor Fields |
| 3 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 33 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC03 |
|---|
| 1 | Enter or Change Transactions |
| 2 | Print Edit Lists of Transactions Entered |
| 3 | Spool Registers and Post Transactions |
| 4 | Generate Standard/Recurring Vendor Payments |
| 5 | Maintain Standard/Recurring Vendor Payments File |
| 6 | Hold/Un-Hold Vouchers Functions |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 34 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0302 |
|---|
| 1 | Print Edit Lists of A/P Vouchers as Entered |
| 2 | Create/Edit G/L Distributions to Post |
| NOTE: The "Create/Edit G/L Distributions to Post" Function will create the | |
| same temporary G/L Distributions File as is created when posting is | |
| invoked. It is NOT REQUIRED that you execute this in order to post. | |
| It IS recommended you execute it if there are any Automatic Percentage | |
| Distributions in the Batch in order to review the allocations that the | |
| System will create. It is also useful if you wish to scan all entries | |
| for Invalid Account Numbers. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 35 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC030201 |
|---|
| 1 | Print Edit List of Transactions as Entered |
| 2 | Print Account# Summary--All Distributions Entered |
| 3 | Print Summary of Job Totals by Account Number |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 36 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC030202 |
|---|
| 1 | Create G/L Distributions (including Auto-%) |
| 2 | Scan All G/L Distributions for Invalid Accounts |
| 3 | Print Edit List with Percent Allocations Created |
| 4 | Print Account# Summary including % Allocations |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 37 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0304 |
|---|
| 1 | Select & Generate Standard Payment Transactions |
| 2 | Inspect or Change Transactions Generated |
| 3 | Clear all Transactions Generated (to start over) |
| 4 | Update Standard Payment Trx to A/P Trx Entry |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 38 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0305 |
|---|
| 1 | Add, Change, or Delete Standard Payments |
| 2 | Print File Listing of Standard/Recurring Payments |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 39 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0306 |
|---|
| 1 | Transfer a Current Voucher to Hold File |
| 2 | Display Held Vouchers on File |
| 3 | Print List of Held Vouchers on File |
| 4 | Inquire or Delete Held Vouchers |
| 5 | Transfer a Held Voucher to Current File |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 40 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC04 |
|---|
| 1 | Print Aged A/P Open Item Report(Detail or Summary) |
| 2 | Print G/L Distribution of Open Items by Vendor |
| 3 | Print G/L Distribution of Open Items by A/C# |
| 4 | Free Form Data Extraction of A/P Open Item Fields |
| 5 | FF Data Extraction of A/P Open Item G/L Fields |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 41 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0401 |
|---|
| 1 | Print Aged A/P Open Item Report by Vendor # |
| 2 | Print Aged A/P Open Item Report by Vendor Name |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 42 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC05 |
|---|
| 1 | Display Detail of Amounts Owed to a Vendor |
| 2 | Free Form Data Extraction of Voucher Trx Details |
| 3 | Free Form Data Extraction of Current Voucher Trx/V |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 43 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC06 |
|---|
| 1 | Enter Manual Payments of A/P Open Items |
| 2 | Change Due Dates of A/P Open Items |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 44 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0601 |
|---|
| 1 | Manual &/or Electronic Payments Entry |
| 2 | Print Edit List of Payment Entries |
| 3 | Spool Register and Post Payment Entries |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 45 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC07 |
|---|
| 1 | Print Cash Requirements Report |
| 2 | Select Vouchers for Payment |
| 3 | Print Pre-Check Writing Report |
| 4 | Print Checks to Vendors |
| 5 | Print Subcontractor Lien Waivers |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 46 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0702 |
|---|
| 1 | Select Specific Vouchers-Full or Partial Payment |
| 2 | Defer Vouchers from Payment-Temporary or Permanent |
| 3 | Generalized Payment Selection (excludes deferrals) |
| 4 | Clear all Previous Selections (to start over) |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 47 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC070203 |
|---|
| 1 | Select from All Vouchers based on Dates |
| (Matches Cash Requirements Report Selections) | |
| 2 | Select Vendor Range (with Minimum $ Amount option) |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 48 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0704 |
|---|
| 1 | Print A/P Checks at Standard 10CPI |
| 2 | Print A/P Checks at 12CPI (Use for 80-Col Printer) |
| 3 | Print A/P Checks on Laser Check Forms (12CPI) |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 49 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0705 |
|---|
| 1 | Display Lien Waivers on File to Print |
| 2 | Print Edit List of Lien Waiver Information |
| 3 | Review/Maintain Lien Waiver Information |
| 4 | Print Full & Partial Lien Waivers |
| 5 | Remove Printed Waiver Information from File |
| 6 | Extract Lien Waivers Information to TabD |
| 7 | Inquire Master File Change History Log |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 50 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC08 |
|---|
| 1 | A/P Balance Inquiry |
| 2 | A/P Balance Reconciliation Report |
| 3 | Analyze O/S A/P by Vendor for a Period-End |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 51 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC0803 |
|---|
| 1 | FFDE Analysis of A/P Components for a Period-End |
| The Period-End Recap/Analysis of A/P Components is automatically created when | |
| you process the final Period-End Update for a Period (based on whether the | |
| Current Period is after the Last Period-End Updated). However, the files | |
| and programs involved are new as of May, 2008 so Period-Ends processed before | |
| your A/P Programs were updated will NOT automatically be in the Recap History. | |
| Initiation of the needed files when your programs were updated includes | |
| reconstructing the prior Voucher Detail History typically for about two years | |
| prior. The most recent Period-End will always be analyzed and recapped to | |
| prove the starting balances. Once proved out, that recap will be added here. | |
| Any or all prior P/E Dates in the range used to initiate files may also be | |
| analyzed and optionally added here via the A/P Utilities Menu Options. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 52 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC09 |
|---|
| 1 | Print Detail of All Transactions |
| 2 | Print Detail for Selected G/L Accounts |
| 3 | Print Summary of Totals per G/L Account |
| 4 | Display Transactions for a G/L Account on Screen |
| 5 | Print Selected/Sorted G/L Distribution Report |
| 6 | FF Data Extraction of Current G/L Detail Fields |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 53 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC10 |
|---|
| 1 | Displays and Reports on Jobs in Process |
| 2 | Close Completed Jobs Processing Menu |
| 3 | Displays and Reports on Completed Jobs |
| 4 | Analysis of All Jobs by Accounting Period |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 54 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1001 |
|---|
| 1 | Displays & Reports on WIP Summary Totals File |
| 2 | Displays & Reports on WIP Detailed Trx File |
| 3 | Job Estimates Compared to Actual Displays/Reports |
| 4 | Display List of WIP Jobs on Screen |
| 5 | WIP Job Numbers/Names/Descriptions File Inquiry |
| 6 | Print Job Recaps for Customer/Vendor/Employee |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 55 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC100101 |
|---|
| 1 | Display Total Billings & Costs on WIP Jobs |
| 2 | Print Summary of WIP Jobs Revenue & Costs |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 56 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC100102 |
|---|
| 1 | Print WIP Job Detail of Transactions |
| 2 | Display WIP Job Details on Screen |
| 3 | Print WIP Job Detail--Selected Phase & Category |
| 4 | Print WIP Job Totals Summary from Detail File |
| 5 | Print WIP Job Cost Totals Summary from Detail File |
| 6 | Display WIP Job Totals/Phase-Category from Detail |
| 7 | Free-Form Extraction of WIP Job Detail History |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 57 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC100103 |
|---|
| 1 | Display Job Estimates vs Actual on Screen |
| 2 | Print Current Estimates vs Actual with Difference |
| 3 | Print Estimates vs Actual--Gross Profit Analysis |
| 4 | Print Original & Revised Estimates vs Actual |
| 5 | Print Estimates vs Actual Sorted by Phase-Category |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 58 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC100106 |
|---|
| 1 | Print Recap of WIP Job Detail by Customer# |
| 2 | Print Recap of WIP Job Detail by Vendor# |
| 3 | Print Recap of WIP Job Detail by Employee# |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 59 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1002 |
|---|
| 1 | Flag or Unflag Jobs for Closing & Deletion |
| 2 | Display Jobs Flagged for Close/Deletion on Screen |
| 3 | Print Job Detail (& Estimates) for Flagged Jobs |
| 4 | Transfer Flagged Jobs to Closed & Delete from WIP |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 60 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1003 |
|---|
| 1 | Display List of Closed Jobs in Job# Order |
| 2 | Inquire Closed Jobs Control File Records |
| 3 | Displays & Reports on Closed Jobs Summary Files |
| 4 | Estimates (if used) vs Actual on Closed Jobs |
| 5 | Displays & Reports on Closed Jobs Detail File |
| (If Detail History is being saved) |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 61 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC100303 |
|---|
| 1 | Display Closed Job Totals on Screen |
| 2 | Display Closed Job Summary by Phase & Category |
| 3 | Print Closed Job Totals Listing |
| 4 | Print Phase & Category Summary for Closed Jobs |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 62 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC10030301 |
|---|
| 1 | Display Completed Job Totals in Job# Order |
| 2 | Display Completed Job Total Income or Cost from a |
| Specified Starting Competion Date |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 63 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC100304 |
|---|
| 1 | Display Job Estimates vs Actual on Screen |
| 2 | Print Final Estimates vs Actual with Difference |
| 3 | Print Estimates vs Actual--Gross Profit Analysis |
| 4 | Print Original & Final Estimates vs Actual |
| 5 | Display or Print Closed Job Change Order History |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 64 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC10030405 |
|---|
| 1 | Display Closed Jobs with Change Orders on File |
| 2 | Display Summary by Phase & Category of C/O Details |
| 3 | Print List of Closed Job Change Orders on File |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 65 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC100305 |
|---|
| 1 | Print Closed Job Detail of Transactions |
| 2 | Display Closed Job Details on Screen |
| 3 | Print Closed Job Detail--Selected Phase & Category |
| 4 | Print Closed Job Totals Summary from Detail File |
| 5 | Display Closed Job Totals/Phase-Categ from Details |
| 6 | Print Customer/Vendor/Employee Recap Reports |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 66 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC10030506 |
|---|
| 1 | Print Recap of Closed Job Detail by Customer# |
| 2 | Print Recap of Closed Job Detail by Vendor# |
| 3 | Print Recap of Closed Job Detail by Employee# |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 67 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1004 |
|---|
| 1 | Display Job Summary for Range of Accounting Dates |
| 2 | Print G/L Account# Summary by Job for Date Range |
| 3 | Print Job Analysis by G/L Account# for Date Range |
| 4 | Print Job Income & Cost Totals/Period Summary |
| 5 | Print Income & Cost/Period Summary by Job# |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 68 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC11 |
|---|
| 1 | General Ledger Distribution History |
| 2 | History of Checks Issued to Vendors |
| 3 | History of Check G/L Dist Lists (if saved) |
| 4 | Print Summary of Voucher# Totals from G/L Hist |
| 5 | Print Ranked Comparative Expense per Vendor |
| 6 | FFDE Analysis of Voucher Trx History |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 69 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1101 |
|---|
| 1 | Print Detail of All Transactions per Account |
| 2 | Print Detail for Selected General Ledger Accounts |
| 3 | Print Summary by Update Period per Account |
| 4 | Display Detail of Activity for Selected Accounts |
| 5 | Print Sorted/Selected G/L Detail History |
| 6 | Free Form Data Extraction of G/L History |
| NOTE: Transactions are transferred to G/L History when the Period-End Update | |
| is processed. Transactions that have not yet been updated are in the | |
| Current G/L Distribution File and will not be included in reports or | |
| displays of G/L History. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 70 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1102 |
|---|
| 1 | Print Details of Checks in Check# Order |
| 2 | Print Check Totals Only in Check# Order |
| 3 | Print Check Details in Order by Vendor# |
| 4 | Display Check History Detail for a Vendor |
| 5 | Free Form Data Extraction of Check History Fields |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 71 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1103 |
|---|
| 1 | Print Check G/L Distributions by Vendor |
| 2 | Print Check G/L Distributions in Check# Order |
| 3 | Print Cash-Basis G/L Distributions by Account# |
| 4 | FF Data Extraction of Check G/L Dist History |
| These reports are applicable ONLY if you have elected to save Cash Basis | |
| Accounting totals (from Check Distribution Listings spooled when checks are | |
| printed) in the A/P Control File. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 72 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC12 |
|---|
| 1 | Process Period-End A/P Update |
| 2 | Generate Period-End Job Accounting Accruals |
| Generation of Period-End Job Accounting Accruals is applicable ONLY when | |
| Job Accounting is in use AND when either the Completed Contracts or Percentage | |
| Completion Method are specified. If applicable, this process must be | |
| executed BEFORE the Period-End Update is processed in order to include the | |
| Current Period-End accruals in the Update. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 73 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1202 |
|---|
| 1 | Print Summary of WIP Jobs and Accruals Needed |
| 2 | Post Accruals and Reversals to G/L Distributions |
| Job Accounting Accrual Adjustment Entries are created only as Summary Totals | |
| for all applicable WIP Jobs at the Period-End. A report showing the Total | |
| Revenues & Costs to Date on each WIP Job is automatically spooled when you | |
| invoke the Posting. If you wish to see a preview of this report, you may | |
| elect to first print the Summary,which matches this report. NOTE that for | |
| each entry created a corresponding reversing entry is generated into the next | |
| period. All accruals and reversals are assigned to Distribution Category 7 | |
| in the Current G/L Distribution File. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 74 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC13 |
|---|
| 1 | Select Paid Checks |
| 2 | Print A/P Check Reconciliation Reports |
| 3 | Purge Paid Checks from File |
| 4 | Enter Old Outstanding Checks |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 75 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1302 |
|---|
| 1 | Print Outstanding or All Checks Thru a Date |
| 2 | Print Cleared Checks for a Range of Cleared Dates |
| 3 | Print All Checks on File for Check Date Range |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 76 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC14 |
|---|
| 1 | Update Vendor & Control Files for New Fiscal Year |
| 2 | Create New Vendor Name Cross-Reference File |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 77 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC15 |
|---|
| 1 | Print Listing of 1099 Payment History by Vendor |
| 2 | Maintain 1099 Payment History File |
| 3 | Print Summary of 1099 Payments by Form-ID & Vendor |
| 4 | Create Magnetic Media Filing Interface File |
| 5 | Purge 1099 Payment History File |
| 6 | Free Form Data Extractionof 1099 Payment History |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 78 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC16 |
|---|
| 1 | Eliminate Offsetting Net Zero Balance Payables |
| 2 | Update Vendor Balances to = Open Item Totals |
| 3 | Create New Vendor Name Cross-Reference Files |
| 4 | Purge Various History Files |
| 5 | A/P Check Printing Forms Adjustment |
| 6 | Special Company Combination Functions |
| 7 | Initiation of New Voucher History Files-05/2008 |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 79 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1604 |
|---|
| 1 | Purge G/L Distribution History File |
| 2 | Purge Check History File |
| 3 | Purge Duplicate Invoices Tracking File (if Used) |
| 4 | Purge Job Accounting Period Summary (if Jobs Used) |
| 5 | Purge Closed Jobs History Files (if Jobs Used) |
| 6 | Purge Check G/L Distribution History (if Used) |
| 7 | Remove Accumulated Check Reconciliation Records |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 80 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC160405 |
|---|
| 1 | Purge Closed Job Control File & Related History |
| 2 | Purge Closed Job Details for Selected Jobs |
| Closed Job Information is always transferred to a Closed Job Number Control | |
| File which includes the Job#, Name, Description, Dates, Estimated and Actual | |
| Totals of Billings & Costs. Additionally, summary totals per Phase and | |
| Category are stored until the associated Closed Job Control Records are | |
| Deleted and Purged. The System will not allow Purge/Deletion of a Closed | |
| Job completed since the beginning of the current fiscal year in order to | |
| assure that reports for the complete year may be printed. | |
| Saving Closed Job Details is optional and there are no restrictions on when | |
| it may be purged, if saved. |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 81 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1605 |
|---|
| 1 | Add Form Printing Adjustment Record |
| 2 | Change or Inquire Form Printing Adjustment Record |
| 3 | Delete Form Printing Adjustment Record |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 82 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1606 |
|---|
| 1 | Compare Vendor Numbers to Another Company |
| 2 | Merge Vendors from Another Company to Ours |
| 3 | Create ASCII Export File of Vendor Records |
| RUN: 25-AUG-08 | ICOMMANDER SYSTEM MENU | PG#: 83 |
|---|
| System: APICC-ICommander Accounts Payable | Menu-ID: APICC1607 |
|---|
| 1 | Create Initial New Voucher History Files |
| 2 | Create Recap by Vendor & Voucher for a Period-End |
| 3 | FFDE Analysis of Recap by Vendor & Voucher |
| 4 | FFDE Analysis of Voucher History Detail |
| 5 | Post Recap for a Period-End to Recap History |
| The Creation of New Voucher History MUST be done when the A/P Update that | |
| includes these new files are installed. The starting period should typically | |
| be about 2 years prior to now or 2 years prior to Current Fiscal Year start. | |
| Create the Recap (#2) for the month just before your Current Period-End Date. | |
| Once the Recap is proved out to your A/P Balance and the Expected G/L A/P | |
| Balance on the P/E Reconciliation Register for that P/E, you should post the | |
| Recap to History. Any or all other prior months may optionally be analyzed | |
| and optionally added to the Recap History. |