ICommander Payroll System Features Summary (PRICC)

Complete Payroll System for any Size of Entity with many Personnel Feature: Expense Recognition Options for Check Date, Pay Period Date, or Entry of

Actual Work Dates

Unlimited Flexibility for Expense Account Distribution of Payroll with

corresponding flexibility for Payroll Taxes, Workmens Compensation
Insurance and Employee Benefits

Extensive Leave-Time Tracking and Accrual Functions
Option to enter Distribution of time AFTER Checks are Printed
Multiple Bank Accounts and Multiple Entities/Funds fully accommodated
Check Reconciliation Feature
Banked Time (Comp-Time) Option
Option to Track Employee Benefit Plan Participation and Expense
Option for Entry of Bargaining Units, Classes within Units, and Wage Rate

Levels within Classes Tax Calculations easily Maintainable

Unusual/New Taxes accommodated without Special Programming
Multiple States and Localities Handled
Ability to Direct Checks to Alternate Printers
Unlimited Number of Pay Type Codes defined by YOU
Unlimited Number of Deduction Codes defined by YOU
Interfaced with ICommander Job Accounting System
No Restrictions on when a Period must be Closed
Multiple Closing allowed for Any Period
Reconciliation of System Payroll Posting Totals for Any Period Range
Tracks Workmens Compensation Classes and Rates
Unlimited Number of Job Classifications defined by YOU
Complete Tax Reporting Control of all Pay Types and Deductions under your

Control

Additional Employee Classification Codes unique to YOU may be defined
Employee Event Types may be Defined and Tracked
Automatic Logging of all Employee Master File Changes
Additional Detail Logging of all Pay Rate and Deduction History
Many options for handling Multiple Pay Rates for any Employee
No Hold-Up on starting a New Quarter or Calendar Year--Reports on any
Prior Year or Quarter may be printed at any time
Flexible Pay-Entry Options including Option to Generate Standard Pay
Optional User-Defined "Fast Entry" Screens
Trail of Computation of Taxable Pay for each Tax Type always available
Manual Check Entry for Off-Line Checks, Void Checks, Adjustments, and

Tax-Only Adjustments

Direct Deposit Options

Manual or Electronic
Optional Payment Statements in Lieu of Checks
Optional Multiple Direct Deposit Accounts

Interface to Magnetic Media Filing Package for W-2 Forms
History by Employee in every way imaginable is available until you elect

to begin purging out prior years' history plus you may purge files
selectively to eliminate some detailed history but preserve other
information indefinitely.

Employees accessed by Employee Number, Name, or Social-Security

Number--Including Former Employees

Optional Hiding of Employee Social Security# on Checks & Direct Deposit

Pay Statements

Optional Secure Printing of Signatures on Checks with No Special Fonts
Optional Automatic Posting of Selected Deductions to A/P

(Can be to a Separate P/R A/P)

Background Master Files Available: Pay Type Codes (4-digit code with 7-Character Abbreviation Reference)
Up to 999 codes within each of the following Pay Types:

1 Work Time
2 Banked (Comp) Time Payments
3 Leave/Time Off Time
4 Tips
5 Fringe Benefits Paid
6 Supplemental/Special Pay
7 Non-Cash Fringe Amounts
8 Employee Expense Reimbursements
9 Other Non-W2 Payments

Using the Following Pay Methods:

A Salary - Ignore Leave Time
B Salary - Add Hours to Leave Time
C Salary - Take Hours from Leave Time
D Payments Per Hour
E Payments Per Units Other Than Hours
F Flat Amount Other Than Normal Salary
G Percentage of Base Wages
H Bank (Comp) Time Added - No Current Payment
I Non-Cash Amount

Deduction Codes
Four Character Code with 7-Character Abbreviation Reference
Deduction methods:

1 Flat Amount
2 Amount per Worked Hour
3 Amount per Paid Hour
4 Amount per Other Unit
5 Percent of Compensation
6 Percent of Base Pay
7 Greater of Flat Amount or Percent
8 Lesser of Flat Amount or Percent
9 Percent of Remaining Net Pay
10 All of Remaining Net Pay
11 Percent of a Tax Type Fiscal YTD Wages
12 Garnishments

Background Master Files, Continued: Leave Type Codes
Job Classification Codes (cross-referenced to Workers Comp Codes)
Department Codes
Employee Event Type Codes
Workers Compensation Insurance Codes and Rates
Workers Compensation Rates/State
Bargaining Units/Union-Related Files

Bargaining Units
Classifications within Bargaining Units
Wage Levels within Classifications

Employee Benefit Plan Codes
Additional Employee Classifications
Tax Units/Tax Types Control
Tax/Fringe General Ledger Distributions Cross-Reference
Fast Entry Specifications
Tax Calculations Specifications
Default Work Hours for Salary Contracts

Employee Master File: Due to extent of information entered and stored for each Employee, the
Employee Master File is actually broken down into eight distinct
components with some not applicable if you do not elect to use certain
system features:

Employee General Master File
Tax Control File
Pay Rates-Base Pay-General Ledger Distribution Control
Deductions Authorization Control
Automatic General Ledger Distributions Control
Leave Time Tracking Control
Benefit Plan Tracking Control
Additional/Multiple/Partial Direct Deposits Control

1. Employee General Master File: Employee Number (6 digits)
Name (Last, First, MI)
Address (up to 35 characters)
Social Security Number
Phone Number
Birth Date, Marital Status, Sex, Race
Hire Date
Emergency Notification Info
Pay Frequency
Full or Part-Time, Probationary, Continuing or Temporary
Home Department Number (if Departments used)
Optional User-Defined Employee Classifications
Direct Deposit Info
Pension Plan Participation
Base State and Locality

2. Employee Tax Control: Exemptions and Status for each Applicable Tax
Option for Withholding Flat Amount Only
Option for Withholding additional Flat Amount or Percentage
Earned Income Credit Information

Employee Master File, Continued

3. Employee Pay Rates-Base Pay-General Ledger Distribution Control: Track Effective Start Date
Option to enter Ending Effective Date
Interacts with Bargaining Unit Class-Wage Level Files to Set Rates

when Applicable

Home Job Classification
Salary, Hourly, or Unit-Based Base Pay
Projected Total Annual Pay
Option for Maximum Pay at Rate (Salary Contract Amount tracking)
Default Base Pay-Type Code
Set General Ledger Distribution Option (within Methods Chosen for Use)
Default Base Wage Account Number
Default Premium Account Number
Eligibility for Premium Pay (multiple of base such as overtime or add-

such as shift premium)

Global Update Option (if using Bargaining Unit Wage Levels)

4. Employee Deductions Authorization Control: Track Effective Start Date
Option to enter Ending Effective Date
Two-Character Frequency Code (may match pay frequencies but any others

be established)

Option for One-Time Deductions that will be automatically

deleted/transferred to History once Deducted

Any Deduction Code you have Defined
Five-Level Graduated Percentage Table Avialable
You control sequence of Deductions
Option to Track Arrearages and to Recapture, if desired
Zero amounts signal request for amount at Payroll Entry
Field for Employee ID for each Deduction for Reporting with Payments
Maximum deduction Option
Global Update Options with Links to Benefit Plan Tracking

5. Employee Additional Compensation Items Control: Variety of Uses for Special Pay Arrangements
Track Effective Start Date and End Date
Two-Character Frequency Code
Additional/Override Pay may be Flat Amount, Per Hour or Unit, or a

Percentage

Zero Amounts signal request for amount at Payroll Entry
Maximum Payment Field Option
Rate/Job Classification Override Options
Special General Ledger Distribution Options including Alternate

Automatic Distribution Numbers

Alternate State-Local Unit Option

Employee Master File, Continued

6. Employee Automatic General Ledger Distributions Control: Each Employee may have a Standard Automatic Distribution with an

Unlimited Number of Percentages per Account

Additionally, up to 9,999 Alternate Distributions may be established

for an employee

Pay Entries may be Directed in Part or in Total to Standard or

Alternate Distribution Allocations for Each Entry

7. Employee Leave-Time Tracking Control: Unlimited Number of Leave types
Accrual Options Range from N/A to Automatic as follows:

B = Banked (Comp) Time
E = Entered Periodically
M = Monthly Amount of Set Hours
P = Pay Period Amoun of Set Hours
A = Annual Amount (invoked by User)
W = Worked Hours *% Rate/Hour
S = Standard Hours/Pay Frequency*% Rate/Hour
N = No Accrual--To track usage only

Reset Option of Standard or Anniversary Dates
Effective Dates Tracked
Options for Maximum Accumulation
Options whether Current Earned Hours are available to use
Date Flags to search for periodic maintenance of Rate and/or

Availability

Freeze/Wait Flag
Leave Adjustment Posting Process
Optional Accrual of Expense at Period-End

8. Employee Benefit Plan Tracking Control: Eligibility Dates Tracked
Participation Dates Tracked
Total Cost/Employee Tracked
Employee Share Tracked and Cross-Referenced to Deductions
General Ledger Account Number Distribution of Expense Option
Option to Accrue Monthly Expense at Period-End

9. Additional/Multiple/Partial Direct Deposits Control: Remaining Net Pay Bank Account Entered in Employee General Master
Additional Deposits to Other Accounts Entered Here

Flat Amounts
Percentage of Remaining Net Pay

Partial Direct Deposits (Employee receives check for Remaining Net)

are entered here

Payroll Time Entry and Check Printing: Extensive Reference Information and Guides in Regular Entry Method
General Billing P/R Interface

Direct or via Remote Site Import

Option to Generate Standard payroll for Exception Entry
Option for Stream-lined Fast-Entry Method
Unlimited Number of Pay Type Entries
Up to 9,999 separate Entries within any one Pay Type
Rates may be set from Bargining Unit Files
Rates may be set from Add-Comp Entries
Override of Rates Optionally Available
Work Date Entry Option
Job Classification and Workmens Comp Code may be Overridden per Entry
General Ledger Distribution Methods (subject to choices controlling
availability):

Default Account Number
Per Hour or Other Unit
Percentage (for salaried)
Dollar Amount per Account
Automatic Distributions - Standard and Alternates
Wait Until Later (if selected)

Up to 9,999 Separate General Ledger Account Distributions per Entry
Automated setting of General Ledger Account when Job Accounting Involved
Option to Display Check Totals on Completion of Entry
Option to Recalculate for All Employees
Options to Scan for Omitted Employees and Other Exceptions
Extensive Report and Display Edit Options
Unique ICommander Check Form available for detailed reporting of Pay Type

and Deductions Totals and Extensive Options for additional informa
such as YTD Hours, Leave Time Remaining, or Cumulative Deductions

Check Printing includes features to allow for Printer malfunctions
Payroll Worksheets in variety of formats available
All System-Generated Account Number Distributions are presented for Review

and Edit before Posting

System Leave Accruals are posted to Temporary File to permit review and

Edit before Posting

Imports from General Billing P/R Posting may be Directed to a Hold File

Period-End Accruals, if applicable: Automatic for Pay Period in Prior Month and Check Date in Current Month
Optional for Pay Period Overlapping a Month-End (based on a percentage

entered by You)

Detail and Summary Reports and Displays available anytime (not period

restrictions on when you can print nor how long available): Payroll Tax Reporting on Calendar Year and Quarter Number for Any Period
Employee Reporting on Check and Pay Period Date Range

Check Totals
Summary of Pay Type and Deduction Code
Detail by Pay Type and Deduction Code
Analyses for Workmens Comp Reporting
Hours Analyses
Selected Employees and/or Selected Codes
Special Annual Totals Summary

General Ledger Account Number Distribution History

All Accounts
By Employees
Specific Accounts

Employee Pay Rate and Deduction History
Employee Master File Changes
Option to Retrieve Full Check Details for Display or Printing

Other Features: Interfaced to ICommander General Ledger (no Period Restrictions)
Option to create Export File for Remote ICommander General Ledger
All Posting Registers Spooled to Disk to assure they are not Lost
All Special Reporting on W-2 Forms Controlled by Maintainable Codes
Option to enter Prior Pay Rate History at Implementation
Terminated Employees transfer to Terminated Employee File and may be

Recalled, if not purged out, on Return of Employee

New Employee Social Security Numbers Validated against both other Current

Employees and Terminated Employees

Distribution of Payroll Tax and Fringe may be based directly on Allocation

of Wages, posted to set accounts, or Allocated to Accounts indirec
related to Wage Accounts. Method may vary for each Tax (and for
Workers Comp Insurance, if applicable)

Option to Perform a Search for Date-Based Maintenance/Review Needed

Before Next Check Run

Option to Print Informational Reports for Employees to show Calculation

of Taxable Income including All YTD Pay Types and Deductions

Options for Magnetic Media Reporting for 401K and Other Retirement Plans
including Census Reporting