ICommander PO System (Non-Inv) Features Summary (POICC)

Purchase Order System vs Inventory Purchase Order System: The ICommander Inventory Costing and Billing Systems include a complete
Purchase Order (PO) System that is integrated into those Systems with the
primary orientation being ordering of stock and special order inventory
items with an option to also order non-inventory items. The separate
Purchase Order System (POICC) is intended for use when inventory is not
applicable. It may also be used in addition to the Inventory Purchase
Order System to provide extensive flexibility to the non-inventory
purchasing and accounts payable functions.

Turns Purchase Order/Accounts Payable Processing into a Simple and
Efficient Function

Flexible Product Codes File: Summary Codes to Group Detail Items Acquired or make as Detailed as

Needed to best Suit Users

Provides Automatic Error-Free Assignment of General Ledger Account

Numbers

Changeable Look-Up Keys to Simplify for Non-Accountants
Enables Analyses of Purchases in a Custom-Tailored Structure
Grouping of Like Products Available to Summarize very Detailed Coding

Systems

Other Files and Features: Purchasing Agent File
Tax Codes File
Ship-To Addresses File
Vendor Ordering Information File

Extends APICC System Vendor File to include Additional Information
relevant for Ordering

Create and Print New PO's or Enter Data for Manual PO's Already Issued
Optional Online Review & Approval by Supervisory Personnel
Manual Orders for Items Already Received can be Coded to Skip Receiver

Entry

Track Purchase Orders in Process by Vendor/Item/Account Number
Print Duplicate Purchase Orders, if Needed
Enter Receivings by Exception - Tell System what Did or Did Not Come In
Vendor Invoice Match-Up for Received Items on System PO and any Non-PO

Items

Interfaced with ICommander Accounts Payable System
Interfaced with ICommander Job Costing System
Interfaced with ICommander General Ledger System
Optional Interface with ICommander Real-Time G/L & Budget for Encumbrance

Tracking

Every Item Entry Allows 20-Character Vendor Part Number Entry and

Four (4) Description Lines of 24 Characters Each

Analyze Period-to-Date Expenses and Commitments in Detail and Summary

Form by General Ledger Account Number with Extensive Selectivity a
Print Options

Code to Job Numbers, Phases, and Categories to Track Jobs, Projects,

Capital Expenditure Authorizations or Whatever is Relevant

Detailed Acquisition History by Vendor, Vendor Part-Number, Product

Codes, and by General Ledger Account Numbers

Some Useful Options: Create Period-End Accrued Accounts Payable Entries for Items Received

but No Vendor Invoice Yet Received

Analyze Outstanding Commitments by General Ledger Account Number

(Encumbrance System for Budget-Controlled Organizations)
(Optionally on a Real-Time Basis)

Segregate Current and Next Fiscal Year Budget Obligations
Remote Purchase Order/Receiving Only Site Processing Option which

Updates Accounts Payable to a Central Site for Processing Payment