ICommander Inventory Costing System Features Summary (INCST)

Inventory Costing vs Inventory Billing: When Inventory Billing is applicable, Inventory Costing (INCST) and
Inventory Billing (INICC) function as a combined system. INICC is an
extension of INCST to handle Pricing, Sales Order and Invoice Processing
and Posting of Sales to Accounts Receivable. Inventory Costing may also
function as a stand-alone System. This would be applicable in instances
where tracking cost of sales is needed but item invoicing is not
applicable. INCST in such situations functions only to track costs of
items acquired and determines periodic costs by your entry of a physical
inventory.

Features noted below regarding Inventory Costing are equally applicable
to Inventory Billing because of the functioning as a combined statement.

Inventory Item File: Six-Character Permanent Item Number
Twelve-Character Part-Number that may be changed
Items may be accessed or printed in either Item Number or Part

Number Order

Two Lines of 24 Characters for Descriptions
Three-Character Unit Description
Six-Character Product Category Code
Four-Character Manufacturer Code
Fixed or Variable Inventory, Cost of Sales, and Sales Accounts
Special Order and Non-Inventory Group Items
Billing Only Items
Item to Item Transfer (Delete/Re-Number)

Multiple Locations Option: Variability of General Ledger Account Number based on Location Number
Inventory Location, Sales Location, or Both

Moving Average Costing Method: Recalculation of new average cost when new receivings are entered with
the ability to adjust via Physical Inventory Processing

Optional Use of Non-Inventory and Special Order (Non-Stock) Group Items: Track Status of Related Purchase Orders and Sales Orders
Detail by Supplier Part Number
Summary by Your Product Categories

Purchase Order Processing: Vendor Ordering Information File that extends information available in
Accounts Payable Vendor File including Maximum and Minimum Delivery Days

Vendor Order Cost per Item/Part Number File with option to enter costs
for different order units and to specify Maximum and Minimum Days
varying from Vendor in General Entry, Printing, and Tracking of
Purchase Orders is integrated with Receivings Process

Special Order (Non-Stock) Items may be included on Purchase Orders using
the Vendors' Part Numbers

Stock Ordering Needs analyzed based on Sales Activity (entered average
daily sales when Inventory Billing not in use)

Exception Reports of Items over Maximum Stock or Under Minimum Stock
Flexible maintenance of System Ordering Needs analysis with option to
use Analysis as reviewed to automatically generate Purchase Orders
needed with review and edit of such automatic Purchase Orders before
printing

Tracking of Outstanding Purchase Orders by Vendor and Item Number
including special order items, if applicable

Purchase Order History always stored by Item/Part Number and Vendor with
option to store actual Purchase Orders in History File

Combination of use of the Purchase Order System with the Exception
Receiver Entry method noted above results in incoming items being
entered individually only once--on the original Purchase Order
(and using the automatic feature sometimes never)

Receivings Entry Options: Entry from Receivers with Subsequent Match-Up to Invoices when entered

to Accounts Payable via Accounts Payable entry process in INCST

Entry to Inventory Simultaneous with Accounts Payable Entry
Exception Receiver Entry (match up Receiver with PO and specify either

what has not or has been received)

Acquisition History: Maintained by Item and Vendor and may be analyzed by either for as long
as you leave History on file

Period and Year-to-Date Analyses: Available from Inventory Summary Totals, General Ledger Distribution
istory, and various History Files

Inventory Record: Each Period-End stored in a History File to permit inquiry of Closed
Periods and to enable Physical Inventory entry to a Prior Period

Physical Inventory Worksheets: May be printed by Item Number or Part Number with option for
sorting first by Product Category

Physical Inventory: May be entered without delay of normal processing. Balances are pulled
at a point in time and physical counts entered in comparison to pulled
records

Automatic Reconciliation of System Total Inventory Balance: Actual Inventory Records with effects of totals of each
posting to track all changes from beginning to end of period

Location Transfer Feature (if multiple locations in use): Inventory Locations and Sales Locations, if different

General Ledger Account Number Distributions: Are accumulated for the period and then stored in a Cumulative History
File when period-end updates are processed