ICommander Accounts Receivable Features Summary (ARICC)

Complete Receivables and Cash Receipt System for All Receipts: Revenue Recognition Period is Controlled by YOU
Multiple Bank Accounts and Multiple Entities/Funds fully Accommodated
Multiple Accounts Receivable Accounts Allowed
Unlimited Number of Receivable/Invoice types and Sub-Categories
Unlimited Number of Payment/Adjustment types and Sub-Categories
Short-Hand Sales and Cash Receipts Entry Features using Types and

Categories to Handle the Most Complex Situations Simply

Receivable items Tracked by Type and Accounts Receivable Account
Flexible Sales and Payment Analyses including by the Types and Categories

you establish

Interfaced with ICommander Inventory Billing System
Interfaced with ICommander General Billing System
Interfaced with ICommander Joint Interest Billing System
Interfaced with ICommander A/P Job Accounting System
Subsidiary Customer Accounts Receivable Options for COD, Prepaid, and

Bankcard Sales

No Restrictions on when a Period Must be Closed
Multiple Closing allowed for Any Period
Reconciliation of System A/R Balance to General Ledger Balance

Done by SYSTEM
Available at Any Time
Always Printed when a Period-End Update is Processed

Optional Entry of Standard Period Charges
Sales Tax Reporting Analyses
Calculation and Tracking of Commissions, if applicable, with optional

varying Percentages per Person, Customer, and Individual Sales

Comprehensive Customer Master File: Numeric or Alphanumeric 6-Character Customer-ID
Option to Automatically Assign New Customer-ID to Reflect Name Order
Entry of Customer Names, Last Name first, to keep Valid Alphabetical List

regardless of Customer-ID Method (prints First Name first
on statements)

Name and Address Field are 35 Characters
Miscellaneous Customer Feature
Related Master Files that You Define, if applicable

Customer Types
Customer Terms Codes
Ship Via Codes
Tax Authorities and Codes
Optional Extended Tax Codes for Variable Rates within a State
Credit Rating Codes
Bank Card Companies
Sales Office Locations
Sales People

Tax Identification Fields
Entity Type
Contacts Info
Balance Method
Statement Frequency
Finance Charge or Not
Credit Limit
Credit Approval Info
Credit Rating
Base Trade Discount
Standard Price Level
Tracks Current Outstanding Balance
Provides Summary of Year-to-Date Sales, Payments and Adjustments
Bank Cards File
Special Mailings Codes and Lists
Optional Additional User-Defined Customer Classification Codes
Optional Entry of Standard Periodic Charges
Representatives/Relationships File
Customer Events/Information Types with Detail Notes Entry

Invoice/Sales Entry: System-Assigned Invoice Transaction Number with Optional User Entry
Optional Generation of Standard Periodic Charges
Separate 20-Character Document Number, if needed
Accounting Revenue Recognition Date entered Separately from Invoice Date
Credit/Debit Memo Entry/Application Function
Payment Method
Terms Code
Automatic Calculation of Due Date with Option of Number of Days from
Invoice Date or from First of Next Month
Check on Credit availability for Open Item Customers
Tax Authority and Type (for Sales Tax Analyses)
Optional Entry of:

Order Method
Order Date
Customer Purchase Order Number
Who Placed Order
Sales Office Number
Sales Person Responsible
Applicability of Commission and Percent
Ship-Via Method
Bank-Card Type, Card Number, Expiration Date, Name on Card

Multiple Types of Charges entered by Type and Category on same Invoice
Up to 9,999 General Ledger Distributions per Charge Entry
Option to Distribute Tax, Freight, Other Separate from Sales
Entry of Taxable Amount for each Charge Entry
Automatic Calculation of Sales Tax
Option to Enter Cost of Sales
Separate Reference Descriptions for each Charge Entry on an Invoice and

for each General Ledger Distribution within, if desired

Automated Acoount # Assignment when Job Accounting in Use

Cash Receipts and Adjustments Entry: Designed to Enter ALL Receipts whether on Accounts Receivable or Not
System-Assigned Sequential Receipt Numbers
Payment Types and Categories enter to segregate for subsequent Analyses

and to automate setting of System Standard Payment and
Adjustment Codes

Entry of Customer Check Number or Other Reference and Date of Customer's

Check in addition to Date Received

Used for Adjustment-Type Entries as well for the following:

Bad Check Returned
Discount Allowed without Current Payment
Other Allowance without Current Payment
Finance Charge Write-Offs
Write-Off of Small Balances
Write-Off of Uncollectible Accounts
Deposit Totals Only --Other Bank Accounts
Cash Account Transfers
General ledger Adjusting Entries

Each Receipt/Adjustment Entry may be posted to Accounts Receivable Open

Item File, General Ledger Accounts Only, or a Combination

Open Accounts Receivable Items to which payments apply may be called up in

Date Order or by Specific Transaction Date-No-Type

Payments may be entered as Open Credits to be Applied Later
Balance Forward Method Payments applied at Purging
Discounts or Allowance may be entered with Each Application
Multiple Discount and Allowance Accounts Available
Reference Description set Automatically or may be Entered
Remaining Receipt Total to Apply/Distribute Always Displayed
Inter-Fund/Entity Balancing Provided by System

Customer Accounts Receivable Totals and Detail of Account: This may be Displayed or Printed in a variety of ways including Detailed
and Summary Aging Reports and Aging Reports by Accounts Receivable Account
Number. Flexibility to exclude Future-Dated Items from Aging Reports.

Extensive History Displays and Reports Available in Detail and Summary: Customer Activity Totals per period
Invoice History in Summary and Detail by:

Customer
State
City Zip Code
Customer Type
Salesman per Customer of Invoice
Sales Office
Invoice Type/Category Codes
Date Totals
Sales Tax Reporting Codes
Ranked Comparative Analysis

Payment and Adjustment History Summary and Detailed by:

Customer
Payment-Adjustment Type/Category
Date Totals

General Ledger Account Number Distribution History in Detail and Summary

Form including Display/Reporting of Selected Accounts

System-Calculated Finance Charge Function: Ability to Preview and Edit Amounts Calculated/Customer

Extensive Statement Printing Options: Includes pre-printed and Blank Paper Formats with Options regarding:

Period to be Detailed on Statement
Excluding Zero Balance Customers
Excluding Credit Balance Customers
Printing Open Item Detail before Statement Start Date (as if Open
Item Customers were using Balance Forward Method)
Excluding Paid Items on Open Item Customers
Printing Aging Summary
Range of Statement Frequencies
Range of Customers
Comments and Finance Charge Messages

Not Forced to Print Statements before Current Transactions are Entered

Other Features: Interfaced to ICommander General Ledger (no period restrictions)
Option to Create Export File for Remote ICommander General Ledger
All Posting Registers Spooled to Disk to assure they are not Lost
Option to Retain Statement Detail History (in addition to Invoice and
Payment History which is always retained until you purge)